Services
Book a Virtual Assistant
The inbox, the scheduling, the invoicing, the follow-up nobody owns — it all lands on the person least able to drop it. A dedicated assistant handles the recurring administrative work that keeps a business running, on a set number of hours each day, Monday through Friday.
Who it's for
- Owners and operators buried in the inbox, scheduling, and follow-up they can't afford to keep doing themselves.
- Small teams that need administrative capacity without hiring, onboarding, and running payroll.
- Professionals who need a reliable second set of hands on recurring back-office work.
What's included
- Inbox and calendar management; scheduling and appointment setting
- Data entry, CRM updates, and file and document organization
- Document formatting and preparation; light research
- Client, vendor and subcontractor follow-up and coordination
- Travel and logistics booking
- A weekly summary of tasks completed
What to expect
- An assigned assistant and a dedicated block of hours every business day, Monday through Friday — 2, 5, or 8 hours by tier, roughly 40, 100, or 160 hours in a typical month
- Same business day acknowledgment; tasks actioned in agreed priority
- Secure handling of logins and credentials
- A shared task board so you always see status
- A weekly work summary
What you receive
- A managed inbox and calendar, kept current every business day.
- Updated CRM records and organized, correctly named files.
- Formatted documents, prepared correspondence, and light research results.
- Booked travel and logistics with itineraries.
- Follow-ups sent and tracked with your clients, vendors, and subcontractors.
- A weekly written summary of everything completed and the hours used.
What you provide
- Access to the tools we'll work in — we set up a secure shared password vault, never plain-text logins.
- A short intro to your priorities, your preferences, and who's who.
- Timely answers when we flag something that needs your decision.
How it works
Step 1
Strategy session
A free 30-minute call to map the recurring work and recommend the right tier or scope.
Step 2
Onboarding — week one
Kickoff call, a 30-day roadmap, secure credential handoff through the vault, and your shared task board goes live.
Step 3
Daily work
Your assistant works the agreed hours each business day in your priority order; you watch status on the task board.
Step 4
Weekly summary
Every week, a written summary of tasks completed and hours used, reconciled against your allotment.
Step 5
Reviews
Scheduled reviews on your tier's cadence to adjust priorities and scope as your needs change.
Rates
- Book & Pay
Virtual assistant block — 10 hours (standalone)
$650
Additional hours beyond the block (standalone)
$65/hr
Plan clients — hours beyond your monthly allotment
$55 Foundation · $50 Momentum · $40 Enterprise, per hour
The scope
Hours are capped by tier; overage is billed at $55 Foundation / $50 Momentum / $40 Enterprise per hour. Not a substitute for licensed bookkeeping, legal, or tax services.
How to start
Start with the free 30-minute strategy session. We map the work, recommend a plan tier or a standalone scope, and put it in writing before anything begins.
Timeline
Onboarding completes in week one, then recurring work runs continuously each business day. Turnaround on any individual task depends on its scope and your priority order rather than a fixed clock — anything time-sensitive is flagged and sequenced first.
Revisions
Administrative work is done to your standard and adjusted until it's right — there's no fixed 'revision round' the way a one-off deliverable has.
Software & platforms
- Google Workspace and Microsoft 365 — email, calendar, docs, sheets, slides.
- Common CRMs and project-management / task tools.
- Scheduling and calendar-management tools.
- Document and file-storage platforms.
- Wherever possible, we work in the tools you already use.
Not included
- Licensed bookkeeping, accounting, tax, or legal services.
- Work beyond your purchased hours (billed as overage at your tier rate).
- Specialty production — design, publishing, media, web, submittals — which are their own service lines.
Upgrades & add-ons
- Additional hour blocks beyond your tier, billed as overage: $55 Foundation / $50 Momentum / $40 Enterprise per hour.
- Any specialty service line as a standalone scope, or as an included allowance at higher tiers.
After you purchase
You're routed straight into onboarding: a kickoff call, your 30-day roadmap, secure credential handoff through the shared vault, and your task board and client portal go live in week one — so from day one you see every request, its status, and your weekly summary.
Questions
How is time tracked, and what counts against my hours?
Which days count as business days, and how do the daily and monthly hours relate?
Do unused hours roll over?
Can my assistant communicate with my customers directly?
What if I need more than my hours in a given month?
How do you handle my logins securely?
Is this a substitute for a bookkeeper or attorney?
Ready to hand this off?
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