Hill Country Consultants — Clarity. Strategy. Organized Growth.

Services

Project Management & Coordination

We drive projects and initiatives to completion — tracking tasks, deadlines, dependencies, and the people involved, so there is one place to see where things stand.

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Project planning and coordination

Who it's for

  • Owners juggling a launch, build, or initiative on top of running the business.
  • Teams with a project that keeps slipping because no one owns the moving parts.
  • Anyone who needs one place to see status, deadlines, and who owes what.

What this covers

Business launchesConstruction documentation projectsWebsite & app projectsPublishing projectsEventsVendor onboardingProduct launchesInternal operations & process projects

What's included

  • A project plan and timeline
  • A live task and status board — a single source of truth
  • Regular status updates, meeting coordination and notes
  • Vendor and subcontractor coordination
  • Proactive risk and blocker flags

What to expect

  • A named coordinator and a regular status cadence
  • One active project at Foundation, up to three concurrent at Momentum, program-level at Enterprise
  • Weekly status at minimum; same day on blockers
  • Scope and milestones approved in writing before work starts
  • A close-out wrap summary at the end

What you receive

  • A shared, live task and status board — one source of truth for the whole project.
  • Regular status updates and documented meeting notes with action items.
  • Vendors and subcontractors coordinated, kept on schedule and on deliverable.
  • Proactive flags on risks, blockers, and slipping dates.
  • A written project plan and timeline.
  • A close-out summary at the end.

What you provide

  • A clear goal, deadline, and any hard constraints.
  • Access to the people, vendors, and tools involved.
  • Decisions when we flag something that needs your call.

How it works

  1. Step 1

    Strategy session

    A free 30-minute call to define the goal, scope, and what 'done' looks like.

  2. Step 2

    Plan & board setup

    We stand up the task/status board and a written project plan and timeline for your approval.

  3. Step 3

    Coordination

    We drive tasks, deadlines, and dependencies, coordinate vendors, and keep everyone moving in the right order.

  4. Step 4

    Status & meetings

    Regular status updates and documented meetings with action items; blockers flagged the same day.

  5. Step 5

    Close-out

    A wrap summary of what was delivered, what's outstanding, and any handoff notes.

See it in action

Sample project board

In progress
  • Permit set — mark-ups
  • Vendor quotes — HVAC
In review
  • Capability statement v2
Delivered
  • Kickoff & 30-day roadmap
  • Site plan — submittal 1

Sample timeline

Plan
Build
Review
Close

Illustrative sample — your real board and timeline live in your client portal.

Rates

  • Project management & coordination

    from $1,200/mo · one active project

    Request a quote

The scope

We coordinate — we do not provide stamped or licensed construction management or engineering. The $1,200/mo starting rate is the minimum monthly engagement and covers one active project — a plan, a live status board, meeting notes, and proactive blocker flags.

How to start

Start with the free 30-minute strategy session. We map the work, recommend a plan tier or a standalone scope, and put it in writing before anything begins.

Timeline

Timelines are set by the project, not a fixed clock. We agree the plan and milestones up front and report against them on a regular cadence, with blockers surfaced the same day.

Revisions

The plan and board are living documents — we adjust scope, sequence, and dates with you as the project evolves, rather than working to a fixed 'revision round.'

Software & platforms

  • A shared task/status board — your client-portal board, or your existing tool.
  • Calendar and meeting tools for scheduling and notes.
  • Document and file storage for plans, notes, and deliverables.
  • Wherever possible, the project tools your team already uses.

Not included

  • Stamped or licensed construction management, engineering, or architectural services.
  • Vendor contracts and payments — you hold those; we coordinate.
  • The specialty production itself (design, publishing, web, submittals) — separate service lines we can manage.

Upgrades & add-ons

  • Additional concurrent projects beyond your tier.
  • Any specialty service line as the work being managed.

After you purchase

We schedule the strategy session, define scope and 'done,' and stand up your board and a written project plan for approval. Then coordination begins and you track everything from your portal.

Questions

What kinds of projects can you manage?
Business launches, construction documentation projects, website and app builds, publishing projects, events, vendor onboarding, product launches, and internal operations or process projects — among others. If it has moving parts, deadlines, and people to coordinate, we can run it.
Do you run our meetings?
It depends on the project and your tier. On some engagements we facilitate and document meetings; on others we schedule and take notes while you lead. We set that expectation during the strategy session.
Do you handle our vendors and pay them?
We coordinate vendors and subcontractors — schedules, deliverables, and communication — but you hold the contracts and make the payments. We keep everyone on track; you keep control of the money and the agreements.
Do I get a written project plan?
Yes — every project-management engagement includes a documented project plan and timeline you approve before work begins, alongside your live task board. Your tier sets how many projects run concurrently, not whether you get a plan.
How many projects can you run at once?
One active project at Foundation, up to three concurrent at Momentum, and program-level coordination at Enterprise.
Is this construction management?
No. We coordinate and document; we do not provide stamped or licensed construction management, engineering, or architectural services.

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